PANDUAN MENGELOLA E-MAIL
DENGAN MICROSOFT OUTLOOK EXPRESS
DAN SERVER GMAIL
26 Februari, 2007
Pengantar
Microsoft
Outlook Express adalah suatu perangkat lunak untuk
menerima dan mengirim e-mail. Outlook Express sudah
terpasang (built in) dalam Microsoft Windows.
Dengan
Outlook Express, kita dapat membaca dan mengirim
e-mail tanpa terkoneksi ke internet dengan demikian
kita dapat menghemat pulsa, waktu dan tenaga serta
e-mail yang ada di server gmail dapat download
(tersimpan) di dalam hardisk komputer kita.
Adapun
logika kerja kerja Outlook Express adalah sebagai
berikut :
Memanggil
(download) e-mail :
Komputer
dihubungkan dengan internet.
Otlook
Express dan memenggil e-mail dari inbox.
Setelah
seluruh e-mail selesai di-download, internet
dapat ditutup.
Selanjutnya
e-mail sudah dapat dibaca satu persatu tanpa
terkoneksi ke internet (off-line)
Mengirim
e-Mail :
Komputer
tidak perlu dihubungkan ke internet.
e-Mail
diketik dalam Outlook Express, boleh mengetik
banyak e-mail sekali gus.
Setelah
seluruh e-mail selesai diketik, Outlook Express
ditutup.
Komputer
dihubungkan ke internet.
Outlook
Express dibuka kembali dan seluruh e-mail akan
dikirim sekaligus.
Sebaliknya
e-mail yang ada di server Gmail akan disalin
atau di download ke hardisk komputer kita.
Setelah
selesai internet dapat ditutup, dan seluruh
e-mail yang kita terima dapat dibaca
satu-persatu dalam keadaan tidak terkoneksi
(off-line)
Agar
e-mail dalam inbox Outlook Express dapat dikirim dan
e-mail dalam inbox server Gmail dapat didownload,
maka terlebih dahulu di lakukan setup setting,
seperti yang akan diuraikan berikut, dan juga
dihalaman berikutnya kita akan mencoba pula
melakukan konfigurasi inbox di server Gmail.
Getting
started guide
Brand
new to Gmail? No problem. Here's a quick
run-through of what you'll need to get
comfortable.
Drafts
houses messages you've started and
saved to work on later.
All Mail
shows you almost all of
your mail; you'll see content from
your Inbox, Starred, Chats, Sent,
Drafts, and all your archived
messages; you won't see Spam or
Trash.
Spam
is where we send the messages we
think are suspicious.
Trash
is where messages you delete end up;
you can empty the trash whenever you
feel like it.
Contacts
lists the email addresses of people
you've corresponded with; you can
add more details as you see fit.
Organizing
and sorting your mail
Next,
you'll probably want to get organized. If
you find the idea of browsing through
thousands of messages to find a single
conversation a little daunting, you can make
things a lot easier using labels,
filters, and search
-- and you won't have to delete anything.
Here's how it works:
Labels
You can create labels and
apply them -- manually or
automatically -- in order to
group related messages together.
For example, let's say you want
to keep messages from your mom
all in one place. If you have a
message from her already, just
check the box next to the
message in your Inbox.
Create a label for her
messages; select New
label from the More
Actions drop-down menu. Enter a
name for your label, and click OK.
The name of your label will
appear just before the subject
line.
You can find all your messages
that have this label attached by
clicking the label's name in the
Labels section
in the lower-left part of any
Gmail page.
At
this point, you can click Archive;
the message will disappear from your Inbox,
but will remain listed when you click the
'Mom' label, or All Mail.
You can also still search for your archived
messages. All you're doing when you archive
a message is helping to keep the Inbox
clutter down.
Filters
If
you don't want to mark all your messages
from Mom one-by-one, you can set up a
filter. The filter will detect when your mom
emails you, and automatically applies the
'Mom' label (and if you'd like, you can send
the message straight to the Mom section and
skip the Inbox). To do so, just follow these
steps:
Open
a message from your mom.
From
the More Actions
drop-down menu, select Filter
messages like these.
In
the 'From:' field, enter your mom's
email address.
Click
Next Step >.
Check
the Appy the label: box
and select Mom from
your Choose label... drop-down
menu (you might also want to apply some
of the other options, like Skip
the Inbox, which will send her
messages straight to the Mom section and
keep your Inbox clean).
If
you'd like to add the label to existing
messages as well as future ones, select
the Also apply filter to x
conversations below checkbox.
Click
Create Filter.
You
don't have to limit your use of filters or
labels to any single person or email
address, though; that's just the beginning.
You can create filters to detect messages
with certain words in the subject line, the
body of the email, or messages sent to a
specific person, and automatically perform
any of the actions shown in the image above.
This means you can automatically apply a
star to messages from your mom that contain
the word 'cookies.' Get creative. You can
always go back and perfect your filters;
just click Settings and
select the Filters tab .
If
you're worried that you won't be able to
find a specific conversation after you move
it from your inbox, search has got you
covered. When you'd like to find a message,
you can enter a word or phrase in the search
field and click the Search Mail
button. Your results will be displayed with
your search terms highlighted in yellow.
If
your search is a little complicated -- maybe
you're trying to find a message from your
mom, about a restaurant, and you remember
that she sent itto you and your brother.
Just click Show search options.
You can enter all of these criteria (and
then some) to refine your results.
And
there you have it. If you'd like, you can
read up on more tips for using search
operators to find your messages.
Instant
Communication
Chat
As
you're looking around, you'll probably
notice the Chat box in under the links in
the left navigation bar.
Chat
allows you to talk to your Gmail
contacts (those who use Gmail,
Google Talk, or even your AIM
buddies) in real-time, directly
within Gmail.
The
status icon to the left of your
contacts' names indicates whether
they're available (green), idle
(yellow), busy (red), or offline
(grey). You can also add a note, by
clicking the Set status here
link, which will show under your
name in your friends' Gmail.
To
chat with a friend:
Click
the name of your friend in the Chat
section. A window will open in the
lower-right corner of the page.
Type
into the text field.
Press
Enter to send your
message.
Unless
you choose to chat
off the record, your Chat conversations
will be archived and stored in your Gmail Chats
label. This way, you can search
for content from your chats, or you can
browse your previous conversations by
clicking the Chats
navigation link.
Further
reading
That
should be enough to get you started. If you
have any questions, please feel free to
visit our Help
Group and ask our community of users, or
browse the Help
Center for more information.
To
set up your Outlook Express client to work with
Gmail